Fathom alternative for recruiters
The Fathom alternative for recruiters who work the phone, not the video link
Six screening calls before lunch, and every write-up queues up behind the next one. Superscribe Phone records those calls on your own number and hands back candidate notes, scorecard detail and next steps before the following call starts.
Superscribe
Stop rebuilding calls from memory
Use Superscribe to capture the words, context, next steps, and time while the work is still happening.
Most recruiters looking for a Fathom alternative are not unhappy with Fathom. They are unhappy with the shape of their day. Fathom sits on the video calls, which for a recruiter means the intake with the hiring manager and maybe the structured interview. The screening calls, the candidate who picks up between meetings, the counter-offer conversation at seven in the evening, the client ringing to say the brief changed again: those happen on a phone number, and nothing records them. The notes get typed later, from memory.
The part of the interview loop nobody records
Think about what one screening call produces. Notice period, salary expectation, visa status, the two projects worth showing the hiring manager, the reason they left the last role, the sentence you want to quote in the submission. That detail has to reach three places: the ATS, the hiring manager, and the scorecard. It usually arrives hours later, compressed into whatever survived four more calls.
You rarely lose the whole call. You lose the specifics. The candidate becomes “strong, good communicator, available soonish” and the hiring manager gets two lines instead of substance. Then someone asks why this one is a fit and you reopen a calendar entry to reconstruct Tuesday.
Recordings alone do not fix that. A transcript you have to read again is another task, not a shorter one. You want the call turned into the thing you were going to write anyway.
Fathom and Superscribe Phone, side by side
| What the day needs | Fathom | Superscribe Phone |
|---|---|---|
| Where the talking happens | Video meetings | Phone calls on your own number, plus meetings in the room |
| How it gets in | A notetaker joins the link | Nothing joins. The app records on your phone |
| Candidate on a mobile, no link | Not what it is built for | The normal case |
| In-room debrief or panel | Needs a meeting to attend | Start meeting, phone on the table, remote panellists dialled in by phone |
| What comes back | Recording, transcript, summary | Transcript, title, summary and suggested actions |
| Turning it into work | You copy next steps into your own tools | Callback, calendar entry, reminder, contact, checklist. One tap each |
| Where it lands | Its own library and its integrations | Filed to the right project, pushed to Pipedrive, or pulled through the API and MCP |
| Getting started | Check their current plans | Free iPhone app. Business Voice adds seats and pooled minutes |
Choose Fathom if your hiring conversations really do happen on scheduled video links. Choose Superscribe if the calls that decide your placements arrive on your phone.
Try it on the real workflow
Run your next screening call through it
Answer the call the way you always do. It comes back as candidate notes, scorecard detail and a follow-up you can send.
Why a Fathom alternative for recruiters has to start on the phone
A meeting bot needs three things: a scheduled slot, a link, and a candidate happy to have a bot in the room. Recruiting breaks all three constantly. Candidates call back on the walk home. Hiring managers ring you, they do not book you. Half of a good screening conversation happens because someone picked up with five minutes spare.
Superscribe Phone works the other way round. You keep your own number and answer as usual. No meeting bot, no new phone system, nothing for the candidate to install. The call is transcribed in whatever language it happened in, with automatic language detection, which matters if your desk covers more than one market.
Then the useful part. The call comes back with a title, a summary and suggested actions. Call this person back on Thursday. Put the agreed slot in the calendar. Chase the reference. Save the unknown number, because that was the hiring manager’s new mobile. Dictate the questions for the next round and it becomes a checklist. Each one is a tap you make, and nothing runs on its own. Time-sensitive ones appear on the lock screen with buttons, so a promised callback does not depend on you remembering it four calls later.
Make the write-up the default
Same-day scorecards instead of end-of-week recall
Take one busy afternoon of candidate calls and see what the notes look like when they come from the conversation, not from memory.
What I kept running into before I built the phone side
I am Siim, and I built Superscribe because spoken work kept getting rebuilt from memory. My version was billing and client updates, but recruiters live in the same pattern. The valuable part of the job happens out loud, at speed, and then a second unpaid job starts: typing up what was already said, badly, later.
So I stopped treating the transcript as the deliverable. The transcript is raw material. The deliverable is text you can send and tasks you can act on, made while the conversation is still warm. That is also why calls file themselves. A call belongs to a role and a client and should land there without tagging. Superscribe puts calls and meetings against the right project and pushes them to Pipedrive as an activity. If your ATS is not that, the API and MCP let you pull the structured output into whatever you run.
One loop, from first call to debrief
Monday, a candidate rings back about a role you briefed on Friday. You answer normally. When you hang up the call has a summary, the notice period and salary expectation sit in the text, and a suggested reminder waits to send the CV to the client.
Wednesday, the debrief happens in a room with two interviewers. Tap Start meeting, put the phone on the table with the recording state visible, and dial the third panellist in by phone onto the same transcript. Speakers are separated and named when they introduce themselves. When it ends the minutes are ready: summary, decisions, follow-ups. You were not typing while someone explained the hesitation about candidate two.
Friday, the weekly update to the hiring manager writes from material that already exists, in their words and the candidates’ words, not your recollection of thirty calls.
Do it on the next one
Open your next candidate call and let it write the note
Do not migrate anything. Take one live screening call on your own number and compare the write-up with the one you would have typed tonight.
Questions recruiters ask before switching
Do candidates have to install or accept anything? No. You keep your own number and they take a normal phone call. No meeting bot in the conversation, no new app on their side.
Can I use it for interviews that happen in a room? Yes. Tap Start meeting, leave the phone on the table with the recording state showing, and dial anyone remote in by phone so they sit on the same transcript. The minutes are ready when it ends.
Where does the output go? It is filed to the right project automatically and pushed to Pipedrive as an activity. Anything else can be pulled through the API and MCP into the system your team already uses.