Fireflies alternative for recruiters
The Fireflies alternative for recruiters whose calls happen on the phone
You finish a screening call, dial the next one, and the write-up waits. By the end of the day the hiring manager gets two lines and the scorecard gets whatever you can still remember.
Superscribe
Stop rebuilding calls from memory
Use Superscribe to capture the words, context, next steps, and time while the work is still happening.
Recruiters do not live on video links. You live on the phone. A candidate rings back between two other calls, a hiring manager gives you five minutes while walking somewhere, a passive candidate finally picks up at seven in the evening. That is where the useful detail is, and it is usually where a meeting notetaker is not. If you are hunting for a Fireflies alternative for recruiters, the reason is rarely transcript quality. It is that the tool covered the video calls and missed the twenty phone conversations that decide the shortlist.
The second reason is harder. Call intelligence is not the same thing as less cleanup. A perfect transcript of a forty minute screen still leaves you reading forty minutes of text and typing the scorecard yourself.
What actually breaks in an interview loop
The screening call is not one output. It is four. Notes for the ATS. A scorecard the hiring manager can argue with. A follow-up message that repeats what you promised. A next step with a date on it.
Between calls you can maybe write one of those. The rest wait behind the next call, and the next. By Thursday you are reconstructing Monday’s candidate from half a sentence in your notebook. Nobody loses the whole conversation. You lose the specifics: the notice period they actually said, the number they would not go below, the careful reason they left in 2023 that you shortened to “wanted a change”. Then the hiring manager gets two lines and asks a question you answered on the call.
Fireflies and Superscribe, side by side
| Fireflies | Superscribe Phone | |
|---|---|---|
| Where it listens | Video meetings it joins as a participant | Phone calls on your own number, plus meetings in a room |
| What the candidate notices | A bot in the participant list | Nothing. They ring your number, you answer |
| Mobile screening calls | Not the job it was designed around | The main job |
| Interviews in a room | Needs the conversation to be online | Tap Start meeting, put the phone on the table |
| What you get after | A transcript and a summary to read | Title, summary, and one-tap actions: call back, calendar, reminder, save the number |
| Where it lands | Your meeting archive | Filed to the right project, pushed to Pipedrive as an activity, or pulled through the API and MCP |
Choose Fireflies if your hiring really does happen on scheduled video calls and you want a searchable record of them.
Choose Superscribe if your day is a list of phone numbers, half your candidate conversations are inbound, and what you want back is not a document to read but a scorecard you can send.
Try it on the real workflow
Run your next screening call through it
Answer on your own number the way you always do. The call comes back as a titled summary with the follow-up steps waiting as one-tap actions.
Why I built a Fireflies alternative for recruiters around the phone, not the meeting link
I did not start Superscribe to build a notetaker. I started it because my own spoken work kept dying in the gap between the conversation and the write-up. The words existed. Someone said them clearly. An hour later I was rebuilding them from memory, badly, and calling that admin.
The bot-in-the-meeting approach only covers a slice of that gap. It needs an invite, a link and a participant list. Recruiting does not run like that. A screening call is a phone number and eleven minutes.
So Superscribe Phone works on the rail the work already uses. It is a free iPhone app. You keep your number, you answer calls as usual, and there is no bot to explain to a nervous candidate. Calls are transcribed in many languages with the language detected automatically, which matters when your pipeline crosses borders in one afternoon. Nothing fires on its own. Every suggested action is one tap, and time-sensitive ones appear on the lock screen with buttons, so a callback promised at four is a button at four instead of a note you meant to write.
From call to scorecard on the same day
The order changes, and that is the point. Today the sequence is call, call, call, then a long evening of reconstruction. With the call already captured it is call, glance, send. You open the summary while the candidate is still fresh, fix the part that came out thin, and the notes go out. The scorecard gets written from what was said, not from how the call felt.
For a full loop it stacks. The intake meeting is a room recording with the recording state visible to everyone present, speakers separated and named when they introduce themselves, and decisions and follow-ups ready when people stand up. Remote panellists dial in by phone onto the same transcript. The screens sit in the same project, so when the hiring manager asks why candidate three moved ahead of candidate five, the answer is in the record.
Test it on one requisition
Take a single role through a whole week
Intake meeting on Monday, screens through the week, follow-ups the same day each call ends. One role is enough to see if the write-up backlog goes away.
What this does not do, so you can judge it fairly
It is not a phone system. No porting, no extensions, no routing, and your carrier stays where it is. It does not replace your ATS. It gets the substance of the call into text and actions, then hands it on: to Pipedrive as an activity, or through the API and MCP.
It will not make a bad screen good either. If you never asked about notice period, no tool invents the answer. What it removes is the second job after the first one, the nine in the evening job that produces the worst notes you will write. For teams, Business Voice adds seats and pooled minutes so a whole desk works the same way.
Questions recruiters ask before switching
Does the candidate know they are being recorded? You handle disclosure the way you already do, and you follow the rules of the country you are calling. Room meetings show a visible recording state, so everyone present can see it is running.
Do I have to move my calls to a new app or number? No. You keep your own number and answer the normal way. That is the difference from a meeting bot: there is nothing for the candidate to join, install or accept.
Can the output reach our ATS? Superscribe pushes calls and meetings to Pipedrive as activities. Anything else pulls the structured output through the API and MCP. Do not expect a one-click connector for every ATS.
Do it on the next one
Your next screening call is the test
Take the call already in your calendar. Write the scorecard from the transcript instead of from memory, and see how much of the evening you get back.