Fireflies alternative
The Fireflies alternative for calls and room meetings no bot ever joins
Fireflies needs a calendar link and a bot to send. A lot of consulting happens on a mobile call, at a client site, or across a table. Superscribe Phone captures those on the number you already answer.
Superscribe
Stop rebuilding calls from memory
Use Superscribe to capture the words, context, next steps, and time while the work is still happening.
Most people do not search for a Fireflies alternative because Fireflies is bad at its job. They search because half the week never shows up in it.
Fireflies needs a calendar invite and a video link. It sends a bot, the bot sits in the meeting, and you get a transcript afterwards. That is a real product doing real work. It stops working the moment the client rings your mobile from the car, the intro call runs long and turns into the actual scoping conversation, or you are sitting at their table with a notepad and there is no link anywhere. So the Fireflies alternative a consultant is usually looking for is not a better bot. It is coverage for the conversations a bot can never attend.
That gap is paid for in unbilled hours. The nuance from a 40 minute phone call sits in your head all afternoon, then you rebuild it at nine in the evening as a client update nobody pays for. What you lose is rarely the big decision. It is the small conditional the client attached to it.
Why consultants go looking for a Fireflies alternative
Look at where your highest-value sentences are actually spoken. Not the weekly status call with eleven people on it. The unscheduled call where a client says what they really think about the vendor you recommended. The conversation after the workshop. The site walk. The supplier you ring back from the car park.
None of those have a meeting URL, so none of them exist in a tool built around meeting URLs. You end up with excellent transcripts of your least interesting meetings and nothing from the ones that decide the engagement.
Call intelligence is also not the same thing as less cleanup. A long searchable transcript still leaves you reading and retyping. What you need before the next thing starts is short: what was agreed, what you owe them, and when.
What Fireflies covers well, and where the bot stops
Keep Fireflies if scheduled video is genuinely the whole job. If your week is Zoom, Teams and Meet back to back, a bot that joins by link is the right shape of tool and swapping it out would be a downgrade.
Superscribe Phone is built for the other half. It is a free iPhone app. You keep your own number and answer calls exactly as you do now. No bot joins and nobody on the other end installs anything. Here are the honest gaps in both directions.
| Fireflies | Superscribe Phone | |
|---|---|---|
| Scheduled Zoom, Teams or Meet calls | Joins as a bot by calendar link | Does not join video calls |
| Phone calls on your own number | Not covered | Transcribed on the number you already use |
| In-person meeting in a room | Not covered | Tap Start meeting, phone on the table, visible recording state |
| Remote person with no link | Needs the link | Dial them in by phone onto the same transcript |
| What the other side has to do | Sees a bot join | Nothing, no app and no new number |
| Capture device | Browser and desktop | iPhone only for capture. Desktop apps do dictation, not meeting capture |
| Where output goes | Its own workspace and integrations | Filed to the right project automatically, pushed to Pipedrive as an activity, everything else through the API and MCP |
Neither of these writes the client email for you. Superscribe does not draft emails at all. You get the summary and the action items you would write one from.
Choose Fireflies if your billable conversations all arrive with a calendar link attached. Choose Superscribe Phone if the ones that decide the engagement arrive as a ringing phone or a chair at a client’s table.
Try it on the real workflow
Turn the next client call into finished follow-up
Use Superscribe on a real client call. The call becomes notes, tasks, follow-up, and billable context without the cleanup pass.
What actually happens on a Superscribe call
The call ends. Before you are back at the car, the transcript is there with a title and a summary, in whichever language you spoke. Language is detected automatically, which matters if your clients are not all in one country.
Underneath the summary you get suggested actions, and they look like this. Call someone back. Put the agreed time in the calendar. Create a reminder. Save an unknown caller to contacts. Turn a list you dictated into a Reminders checklist. Each is one tap and nothing fires on its own. Time-sensitive ones appear on the lock screen with buttons, so the callback you promised happens at a traffic light instead of at midnight.
Room meetings work the same way. Tap Start meeting, put the phone on the table, and the recording state stays visible so nobody is surprised. Anyone remote can be dialled in by phone onto the same transcript. Speakers are separated and named when they introduce themselves. Stop the meeting and the summary, decisions and follow-ups are already written. The transcript stays with the meeting, so you can check what was actually said when a client remembers it differently.
The point is not the recording. It is that the thing you would have typed up later already exists, filed against the right project, while the client is still in the room.
Post-call follow-up, without the evening rebuild
Run one week of client calls through it before you decide
Take the calls you already take. Compare what lands in your project against what you would have typed up from memory afterwards.
Why I built the call side first
I am Siim. I built Superscribe because the tools I had all assumed my work started when a meeting invite was accepted, and mine did not. The billing side made it obvious. I could see the hours I had genuinely worked, then the ones I could actually evidence, and the difference was mostly phone calls and conversations in rooms.
So the idea was simple. Capture the spoken work as it happens, turn it into text, tasks and billable context, and file it against the right project without me sorting anything. Fewer evenings reconstructing a client update from a half-remembered call. Desktop dictation came later for the writing you still have to do, but the phone was the part nobody had solved, because solving it properly meant no bot at all.
Most people keep both, and that is fine
There is no dramatic migration here. If Fireflies already handles your video meetings, leave it there. Add Superscribe Phone for the calls and room meetings it structurally cannot see, and judge it after two weeks on one number: how much recap work you still did from memory.
Two weeks is enough because the pattern shows up fast. Count the conversations that produced a real commitment, then check how many a link-based bot could have attended. If half of them happened on a phone or across a table, you have found the expensive gap.
For teams, Business Voice adds seats and pooled minutes. The solo app is free to start, which is the sane way to test whether the coverage gap you feel is real.
Next step
Open the next client call and let it write itself up
Answer it the way you always do. Check the summary, tap the two actions that matter, and see what is left to type.
FAQ
Does Superscribe replace Fireflies? Not for scheduled video meetings. Superscribe Phone does not join Zoom, Teams or Meet. It covers phone calls on your own number and meetings held in a room, which is what a link-based bot cannot reach. Plenty of consultants run both.
Do my clients have to install anything or hear a bot join? No. You keep your number and answer as usual. There is no bot, no new phone system, and no second number for anyone to learn. For a room meeting you tap Start meeting and the recording state is visible to everyone at the table.
Can I use it on Android or from my laptop? Capture is iPhone only, and the desktop apps do dictation rather than meeting capture. Output goes to Pipedrive as an activity, and anything else pulls it through the API and MCP.