Superscribe for real estate agents
Superscribe for real estate agents who take notes in the car, if at all
You take eleven calls between two viewings, and the detail that closes the deal is the one that never made it out of the car. Superscribe captures the call on your own number and hands back the summary and the follow-up.
Superscribe
Stop rebuilding calls from memory
Use Superscribe to capture the words, context, next steps, and time while the work is still happening.
A viewing runs 25 minutes. The drive to the next one runs 12. In those 12 minutes you are supposed to call the vendor back about the damp patch, tell a buyer what the service charge actually covers, pencil in Thursday at six, and hold on to the fact that the couple from Saturday will stretch above asking if the garage stays in. Superscribe for real estate agents exists for exactly that gap, the stretch between one door closing and the next one opening, where the detail that closes a deal either gets written down or quietly disappears.
The offer you lost was in a call you already had
Agents rarely lose deals because they missed a call. They lose them because the call happened, went well, and then dissolved.
By six in the evening a busy day looks like this. Thirty-odd conversations, four of them decisive, none of them typed up. You remember that someone mentioned a chain issue. You are fairly sure it was the flat on the corner. You are not certain enough to phone the vendor and say it out loud, so you do not, and the vendor hears it from the other side two days later.
The stakes are not admin stakes. A buyer who repeats their budget three times to three different people stops trusting you. A seller who has to re-explain the boiler history assumes you were not listening. Follow-up sent the next morning wins the instruction. Follow-up sent on Thursday is a polite letter to someone who already signed with the agency down the road. Notes in the car are the plan, and the plan fails on the days you actually needed it.
Try it on the real workflow
Turn your next viewing callback into finished follow-up
Take the call the way you always do, on your own number. It comes back as a titled summary, with the next steps offered as one-tap actions.
What Superscribe for real estate agents does between showings
Superscribe Phone is a free iPhone app. You keep your number. You answer and place calls the way you always have. There is no meeting bot joining anything, no new phone system, nothing your clients have to install or accept.
Each call is transcribed, in whatever language it happened in, detected automatically. That matters if half your buyers speak one language at the viewing and another one at home. When the call ends you get a title, a summary, and suggested actions.
| The call you took | What lands afterwards |
|---|---|
| Vendor rings about the survey | Summary of what was agreed, plus a reminder to send the revised figure |
| Buyer asks for a second viewing | The agreed time offered as a calendar entry, one tap |
| Unknown number, serious enquiry | Save that caller to contacts, and a callback action |
| You dictate the list of jobs before driving off | A Reminders checklist you can tick between doors |
Nothing runs on its own. Every action is a suggestion until you tap it. The time-sensitive ones show up on the lock screen with buttons, which is the only interface that works when you are parked outside the next property with two minutes to spare.
Why I built the phone side of this
I am Siim. Superscribe started because spoken work kept evaporating. People say the useful thing out loud, then rebuild it from memory hours later, badly, and call that admin.
Agents are the sharpest version of that problem I have seen. Nobody in your day is sitting at a desk waiting to type. The valuable sentence gets said in a hallway, on speaker in the car, or standing in a garden explaining why the guide price is what it is. So the phone side had to work without asking you to change anything. Your own number, because clients call the number they have. No app for them, because you cannot make a nervous first-time buyer download something before they talk to you. Output that is ready when the call ends, because the only moment you will ever act on it is the moment before the next viewing starts.
Run it for one week
Pick your five busiest calls a day and let them write themselves up
Vendor updates, offer conversations, second-viewing bookings. Compare what comes back against what you would have remembered by evening.
Valuations, vendor meetings, and where the notes end up
Not all of it happens on the phone. A market appraisal at a kitchen table is the highest-value hour of your week and the one you are least likely to write up properly.
For those, tap Start meeting and put the phone on the table. The room is recorded with a visible recording state, so everyone can see what is happening. If the second owner is abroad, they can be dialled in by phone onto the same transcript. Speakers are separated and named when they introduce themselves, which is how you end up knowing who actually said they wanted to be out by August. When the meeting ends, the minutes are there: summary, decisions, follow-ups.
Calls and meetings file themselves to the right project automatically, so a property or a client keeps its own thread instead of everything landing in one pile. They push to Pipedrive as an activity if that is your CRM. If you run something else, or something built in-house, the transcripts and structured output can be pulled through the API and MCP. For a team, Business Voice adds seats and pooled minutes so a whole office works this way instead of one keen negotiator. The solo app is free to start.
Three questions agents ask
Do my clients know they are being recorded? Handle consent the way your local rules and your agency policy require. In meetings the recording state is visible in the room. On calls, the honest version is one sentence at the start, and most people are fine with it once they know it means fewer repeated conversations.
Do I have to change my phone number or my phone system? No. You keep your number and your handset. There is no porting, no switchboard, no extensions, nothing routed anywhere new.
What happens when a call is in two languages? Transcription handles many languages and detects them automatically, so a call that starts in one and drifts into another still comes back as one usable summary.
Do it on today's calls
Finish tomorrow's follow-up before you reach the next viewing
Install it, take the calls you were taking anyway, and tap the actions that matter while you are still in the car park.